Contract Intelligence for Ground Handling

The contract says $186.
The invoice says $214.
Someone has to catch it.

GroundAlly turns every PDF contract your ground operation runs on — SGHAs, rate annexes, fuel agreements, GSE leases, staffing contracts — into structured data, then checks every invoice and payment against it automatically. When the terms themselves are the problem, we sit at the table for renegotiation.

Get A Free Contract Scan See How It Works

app.groundally.co/reconciliation

Reconciliation

Contracts

Invoices

Reports

142Contracts Digitized

7Open Discrepancies

$18,240Recovered This Month

Stn	Line Item	Invoiced	Status
LAX	SGHA Annex B · De-icing	$214.50	Flagged
LAX	Rate Annex 3 · Ramp Hdlg	$312.00	Matched
ORD	Fuel Agreement · Into-Plane	$1,042.18	Matched
DFW	GSE Lease · Belt Loader	$96.00	Flagged

NDA-Protected Contract Review

Version-Controlled Source Documents

Line-Level Audit Trail

Built On SGHA & IATA Rate Structures

The Problem

Ground handling runs on contracts nobody can actually check.

Every station is running on an SGHA, a rate annex, a fuel agreement, a GSE lease, a staffing contract — most of it living as a scanned PDF, an email attachment, or a stack of amendments nobody's merged together. Rates shift by aircraft type, season, fuel surcharge, and station. Nobody has time to hold all of it in their head while an invoice queue fills up.

So invoices get paid close to on faith — on both sides of the ledger. What you bill your airline customers and what your vendors bill you both drift from what the contract actually says, and the gap compounds every month it goes unchecked.

10%

of ground handling invoices contain billing errors, industry research suggests — duplicate charges, wrong rate drivers, services billed on cancelled flights.

2.5%

of an operation's annual ground handling spend is typically recoverable through disciplined, line-by-line invoice review.

500–3,000

invoices a single mid-size ground operation processes every month — far past what any team can verify by hand.

What We Do

Three ways we put your contracts to work.

DIGITIZATION

Contract Digitization

Every PDF, scan, and email attachment — SGHAs, rate annexes, fuel agreements, GSE leases, staffing and subcontractor contracts — converted into structured, version-controlled data you can search, filter, and query by station, vendor, or clause.

RECONCILIATION

AP/AR Reconciliation

Every invoice you send to airline customers and every invoice you receive from vendors, checked line by line against the contract terms that actually apply — then matched through to the remittance or payment that closes it out, so nothing sits unreconciled.

RENEGOTIATION

Renegotiation Support

When the reconciliation data shows a rate isn't working in your favor, or the contract language is too vague to enforce in the first place, our team preps the evidence and sits with you at the table when it's time to renegotiate.

How It Works

From filing cabinet to reconciled — the actual mechanism.

Every contract becomes structured terms. Every invoice and payment is checked against them — a match reconciles automatically, a mismatch lands in your queue with the exact clause and dollar delta attached.

Send

However contracts exist today. No reformatting required on your end.

Digitize

Every clause and rate driver structured and version-controlled.

Check

Invoices matched automatically against the terms that apply.

Match

Payments and remittances tied back to the invoice line.

Renegotiate

When the data says it's time, we help you go back to the table.

No ERP connection required to start — send contracts and remittance data however you already have them. Direct integration comes as we grow together.

Who It's For

Built for the ground handling side of the ramp.

Ground handling companies, ground service providers, and cargo and ramp operations managing SGHAs and vendor agreements across one station or a whole network. Most tools in this space are built to help airlines audit you. GroundAlly works from your side of the ledger.

Ramp & Ground Handling Cargo Handling De-icing & GSE Services Fueling Operations Passenger Services Multi-Station Operators

Reviewed On Request

Get Started

Let's see what your contracts are actually costing you.

Send us one contract and one invoice. We'll show you, free, exactly where they don't match — and what it's worth to fix.

Get A Free Contract Scan hello@groundally.com

The contract says $186.The invoice says $214.Someone has to catch it.